Diabetes Forecast

Getting Organized: The Office

By Allison Tsai , ,
organized desk in home office


This room often turns into a dumping ground for mail, documents, and other important medical records that don’t have a designated spot. It’s important to create a system and separate the medical documents into three categories: active papers, billing papers, and health history information.


  • Active papers: Keep a logbook handy to write down your glucose numbers every day. Also included in this category: an exercise journal or other medical documents you need to attend to.
  • Billing papers: These documents need to be further separated into doctor’s office, insurance, and pharmacy bills. Once they’re categorized, staple them together and file them away. “Keep it together so you can file it for tax deductions,” says AmyTokos, a certified professional organizer and member of the National Association of Professional Organizers.
  • Health history information: Often people will bring home health history documents from a doctor’s appointment. “The key is to keep cleaning out the old stuff, because it’s the same as the new stuff,” Tokos says. If your records haven’t changed, keep only the most recent.


  • Appointment reminders: Whether you need a reminder to take your insulin, eat a snack, or check your blood glucose, Leslie Josel, a professional organizer and coauthor of The Complete Diabetes Organizer: Your Guide to a Less Stressful and More Manageable Diabetes Life, recommends using the appointment reminders on your smartphone, computer, or watch. Treat it like you would any other obligation: “You are actually scheduling in your diabetes management,” she says.
  • Exercise cues: You know exercise is important and helps with blood glucose control, but what if you can’t get started? Don’t make vague plans to work out more. Instead, determine which days of the week will work best and build it into your schedule. “Put it in your planner, put it in your smartphone calendar,” says Susan Weiner, MS, RDN, CDE, CDN and Josel's coauthor. “Whatever works best for you.”

Seeing Clearly

If you have vision problems, opt for a larger smartphone or tablet so you can see the screen better, says Tori Goldhammer, MS, an occupational therapist. The same goes for house phones and blood glucose meters: The bigger the buttons, the better.



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